Rehab Office Assistant - Sunforest Outpatient Rehab and Therapy
Summary of Primary Function/General Purpose of Position
Under the direction of the therapy supervisor, provides ongoing support for daily operations of the outpatient clinic. Focuses on all aspects of clerical support to promote operational efficiencies of the clinic including but not limited to answering phones, scheduling, registration, insurance verification, authorization, data entry, and point of service collection. Supports all activities of the licensed staff to deliver patient care.
Essential Job Functions
Manages front office flow by checking patients in/out and collaborating with other staff and providers
Maintains current knowledge of all insurance companies and billing information to obtain accurate demographics, financial and clinical information and signatures from patients or (POA) as determined by
Mercy Health, Medicare, state and federal guidelines
Schedules and registers patients within the hospital system, Carepath/EPIC, both pre-registration and registration process
Responsible for obtaining authenticated Physician order, verifying demographics, insurance information with eligibility and medical necessity for Physical therapy, Occupational Therapy and Speech Therapy
Verifies and documents accurately insurance coverage and patient responsibility as well as educate patient on information obtained from Insurance verification with follow up on discrepancies, able to help therapists and patients with tracking insurance authorization and benefit information
Responsible to run Cost Estimator and collect point of service (POS) collection as appropriate. Also, collecting retail payment and maintaining accurate accounting transactions on all POS collections
Assists with rehab diagnosis coding and obtaining medical diagnosis from physician office
Performs daily charge audits to ensure accuracy of charges
Ensures daily monitoring and maintenance of all assigned departmental work queues
Balances cash, prepares deposits and records all transactions accurately and on assigned time frames.
Demonstrates standards of excellence of care in all interactions for both internal and external customers.
This includes phone triage, calls to appropriate staff or departments, conducting appointment reminder confirmation calls and problem solving through critical thinking
Prepares charts for delivery to medical records after discharge
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as
required by their supervisor, subject to reasonable accommodation.
Employment Qualifications
High School Diploma or GED
Preferred Education: 2 year associates
Minimum Qualifications
Minimum 2 years of office experienced with insurance in medical office setting
Other Knowledge, Skills and Abilities
Required: Keyboard and computer skills, high level of interpersonal skills, multitasking ability, organizational skills
Other Knowledge, Skills and Abilities
Preferred: Insurance and medical terminology
This is a collective bargaining position.
Many of our opportunities reward* your hard work with:Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
*Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com
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